Congratulation Mail To Selected Candidates – Formal email

A congratulations mail to selected candidates is written and sent by an employer to the candidates they would like to employ. In most of the cases, you can send all the terms and conditions for the job as well as the wage/salary in the same email. Instead of email, you can also write a formal “congratulations you are hired” letter to the selected candidate(s). There is no right or wrong method of writing congratulation mail to selected candidates. You can simply inform them with a simple mail with some paragraphs. But if you feel to be more formal in your mail, you can write a mail or email mentioning the following things:

  • Employee job description, duties
  • Starting date & timing
  • Name of Manager/supervisor
  • salary and method of payment with payment timings
  • Max. no of paid leaves and other leaves
  • The social security or pension scheme of the company/organization
  • Benefits provided by the company
  • and don’t forget to ask if he/she have any medical problems/disability or something like that (It is necessary because as an employer you should be prepared for your employee safety)

Sample of Congratulations mail to selected candidates

[Name of Employer]
[Name of Company/organization]
[Position of Employer]
[Address of Company]
[City, State, Zip Code]

[Today’s Date]

[Name of Candidate]
[Address of Candidate]
[City, State, Zip Code]

Dear [Name of Candidate],

Congratulations, this mail is to formally notify you that you are selected in our company [Company_name] in the position of [Job_position]. Your experience and credentials in the field of [related_field eg: Network-Security ] will be an asset to our Department of [Department_name eg: Security Department].

As we discussed during the interview yesterday, your starting date is [Starting_Date] and salary is [Salary_Amount] per year [or per month]. It is paid on a monthly basis and we offer direct deposit in your account or cheque at the end of the month. You’ll report to [Name of Supervisor] at 9:00 am and he will explain everything for you.

The position includes your [full/partial] medical coverage that is provided through our benefit plan and will begin one month after your first working day. You will become eligible for our retirement plan 90 days after your first working day. If you are interested. you may sign-up for dental and optical insurance. You will be also getting 80% extra payment (80% of per hour calculation in normal salary) for any overtime you do.


We are happy to welcome you to our team.

You can contact me at [Phone Number] or at [Email Address] if you have any questions.


[Signature of Employer]
[Printed Name of Employer]
[Position of Employer]


Thank you for reading “Congratulation mail to selected candidates” till this end.

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